The security of your customers’ personal information is one of the most important things you can do as a company. If your customers trust you and believe that why VDRs used for document storage their information is safe with you, they are more likely to remain loyal to your brand. This means that you need to be adamant about data misuse and adhere to regulations like GDPR or CCPA.
To establish your company’s policy on data protection you must know your objectives and be attentive in planning. You also need to maintain it in a dynamic manner over time. It is also important to use the appropriate tools, which can help you automate and streamline the process of setting up access controls and security policies.
Take a detailed inventory of all the information your company stores or processes. This includes a comprehensive list of the types of data that are stored as well as the sources, locations and custodians. It also defines the way in which data is utilized and shared throughout its lifecycle. This allows you to identify your data systems, aid in management, and identify any weaknesses or gaps in your security measures.
In conjunction with the compliance and legal departments, develop comprehensive policies for protecting data. These policies should clearly outline how to handle various kinds of data as well as the conditions under each type of data can be accessible.
Limit the amount of information you keep by clearing out any data not needed anymore. Create a strict retention policy for data and review them periodically to ensure that you only store the most sensitive data. Finally, conduct regular security awareness programs to educate employees on the proper methods to handle and protect customer data. This will minimize the chances of malicious or accidental data breaches caused by employees who are not following the company’s guidelines.